CenterTrack is a cloud-based, fully-secure software solution that enables childcare professionals to streamline and automate repetitive, labor-intensive reporting, data collection, and invoicing tasks.
Powerful Automation Tools
CenterTrack automatically determines eligibility for multiple programs, calculates parent income information, loads attendance by center and classroom, tracks absence types and rates per child, and more.
Engineered for Speed and Ease of Use
Complete and file state-required reports with the click of a button, or swiftly generate paperwork such as attendance sheets, fiscal data, and meal benefit forms. CenterTrack was designed with intuitiveness in mind, with well-defined areas, big buttons, appropriate spacing, and a directory tree menu.
Fewer Errors, Better Transparency
Manage your state contract requirements and close reporting gaps instantly. All forms and reports generated in CenterTrack are state-compliant. Users receive automated alerts in the event of a missing document or when an action such as recertification is required.
Total Classroom Management
Generate child rosters by program, center, or classroom. Keep track of school schedules and vacations. Monitor staff and child ratios, or zoom in to view individual child data and special needs requirements.
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A Flexible Childcare Operations Solution
If your center provides services to subsidized or full-fee families, and you need to report to the state, CenterTrack is the software solution for you.
This user-friendly and fully secured software not only eliminates gaps and minimizes manual error, but allows teams to stay on top of every aspect of case management with smart alerts and tracking features. Hosted by us and backed by our responsive support team, it all adds up to a fast, easy, and cost-effective way to ensure state compliance.
Detailed Tracking and Forms Management
CenterTrack’s attendance tracking capabilities ensure accurate and detailed roster lists and reports. Generate sign-in and sign-out sheets for every classroom or center; load and view monthly or weekly attendance sheets for each center, program, or class; and edit attendance by child, by day, or by month. Users can also print reports for monthly and annual filing.
All information and account transactions are recorded, so users can access historical data for viewing, reprinting, or audit purposes. CenterTrack’s search features allow users to explore records by family, parent or each child. Just choose the data fields and parameters to pull quick information or create advanced reports.
Smart Enrollment and Invoicing
In CenterTrack, enrollment is streamlined and automated. After a user enters basic family demographics and child information, forms flow freely by automatically populating relevant, related data. Instantly determine eligibility for multiple programs, generate completed notices (in English, Spanish, Korean or Mandarin), and calculate full and part-time family fees.
CenterTrack’s payment modules take the frustration out of accounting. With the Provider Payment Module, users can pay subcontracting providers, track provider rates, calculate payments, create statements, and generate exportable reports for transfer to external accounting systems.
Fully Secured and Accessible Anywhere
To access CenterTrack, users simply log in to a secured website. There’s no desktop software to maintain or update. Child care administrators, case managers, enrollment specialists, teachers, and office staff all use the same, fully secured program. Permission-based program access allows directors to manage multiple locations and classrooms with ease while maintaining control over roles and privileges.
Not technologically-inclined? No problem. Every CenterTrack customer gains access to their own portal, hosted on our servers. Your system will periodically receive state-compliant updates. As with all of our solutions, you can rely on a team of dedicated specialists for support and answers to technical issues.
Waiting List Management Made Easy
KinderWait consolidates childcare waitlists, allows families to submit online applications, and automatically determines eligibility, all from within a single location.
Mobile Attendance Tracking
Using QR codes, KinderSmart makes it easy for parents to check their children in and out of care in seconds from the convenience of their smartphone.
Total Childcare Subsidy Program Management
From eligibility determination to payments to reports, KinderTrack allows agencies to manage every aspect of their programs in one online system.
Secure Childcare Attendance Tracking
With KinderSign, facilities can use iPad or Android tablet devices to monitor and record the time and location of every drop-off and pick-up.
A Versatile, Cloud-Based Provider Portal
KinderConnect saves time spent on everyday administrative and payment tasks while minimizing the possibility of fraud.
Data Management Software Solution
COPA is offering a suite of services to help Head Start agencies with Recruitment during a particularly challenging time.
Kindersystems can fully customize any of our flexible software solutions to meet your statewide operational needs.